Privacy Policy

Effective Date: 21 August 2025

www.womenintechpolicy.co.uk (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website.

Information We Collect

When you visit our website, we may collect:

  • Personal Information: When you voluntarily provide your name and email address via our contact or mailing list forms.
  • Usage Data: When you consent, we collect information through Google Analytics about how you interact with our website, including your IP address, approximate location, browser type, device type, and pages visited.
  • Cookies: We use cookies to improve functionality and measure performance, subject to your consent.

Legal Basis for Processing

We process your personal information under the following legal bases:

  • Consent:
    • When you sign up for our mailing list or contact us.
    • When you accept analytics cookies through our cookie banner.
  • Legitimate Interest:
    • For necessary cookies required for the basic operation of the website (such as session management and security).

How We Use Your Information

We use the information we collect for the following purposes:

  • To respond to your enquiries or requests.
  • To add you to our mailing list (only when you provide consent).
  • To send you updates, news, and other relevant communications via Mailchimp.
  • To analyse and improve website performance through Google Analytics (only when you have consented).

Mailing List and Unsubscribes

We use Mailchimp to manage our mailing list. When you subscribe, your name and email are stored securely on Mailchimp’s servers, which may be located outside the UK.

Every email sent through Mailchimp includes an unsubscribe link. You can use this link at any time to opt out of future communications. Alternatively, you can contact us directly to be removed.

Cookies and Tracking

Our website uses cookies to improve your experience and to help us understand how visitors use the site.

  • Necessary Cookies: These are required for the website to function and cannot be switched off.
  • Analytics Cookies: We use Google Analytics to measure performance and track usage. This may include information such as your IP address and approximate location. Analytics cookies are only used if you provide explicit consent through our cookie banner.

When you first visit our site, you are asked whether you consent to the use of analytics cookies. You can change or withdraw your consent at any time by adjusting your browser settings or clearing cookies.

Data Retention

We will retain your personal information until you unsubscribe or request removal. You may do this at any time by:

  • Clicking the unsubscribe link in our Mailchimp emails.
  • Contacting us directly at [email protected].

Data Storage and Transfers

Your personal data may be stored and processed outside the UK or EEA (for example, on Mailchimp’s servers in the United States). When this occurs, we ensure appropriate safeguards are in place to protect your information.

Children’s Data

Our website is not intended for children under 16. We do not knowingly collect personal data from children. If you believe we have collected information from a child, please contact us so we can delete it.

Sharing of Information

We do not sell or share your personal information with third parties except:

  • When required by law or legal process.
  • With trusted service providers such as Google Analytics and Mailchimp who help us operate the website.

Your Rights

You have the right to:

  • Request a copy of the personal information we hold about you.
  • Request correction or deletion of your data.
  • Withdraw consent for receiving communications at any time.

To exercise these rights, please contact us at [email protected].

Security

We take reasonable steps to protect your personal information. However, please note that no method of transmission over the internet is completely secure.

Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the content or privacy practices of those sites.

Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with the updated effective date.

Contact Us

If you have any questions about this Privacy Policy, please contact us at:
Email: [email protected]

Terms and Conditions

Effective Date: 21 August 2025

Welcome to www.womenintechpolicy.co.uk (“the Site”). By accessing or using this website, you agree to comply with the following Terms and Conditions. If you do not agree, please do not use this Site.

Use of the Website

  • You may use this Site for lawful purposes only.
  • You agree not to engage in any activity that could damage, disable, or impair the Site.
  • You may not attempt to hack, disrupt, scrape, or send spam through the Site.

Intellectual Property

  • All content on this Site, including text, graphics, logos, and images, is the property of Women in Tech Policy Network UK unless otherwise stated.
  • You may not reproduce, distribute, or exploit any content without prior written permission.

User Submissions

  • By submitting your name and email through our forms, you consent to us storing and using this information to contact you and/or add you to our mailing list.
  • You may request removal from our records at any time by contacting us at [email protected] or unsubscribing via Mailchimp.

Privacy

Our use of your personal information is governed by our Privacy Policy.

Third-Party Services

This Site uses third-party services including:

  • Google Analytics to measure performance and user location tracking (only when you consent to cookies).
  • Mailchimp to manage our mailing list.

By using the Site, you consent to this processing as described in the Privacy Policy.

Disclaimer of Information Accuracy

The content on this Site is provided for general informational purposes only. While we make every effort to ensure accuracy, we do not guarantee that the information is complete, reliable, or up to date. The content should not be relied upon as professional or legal advice.

Limitation of Liability

  • We are not liable for any direct, indirect, or consequential damages arising from your use of the Site.
  • We do not guarantee that the Site will be free from errors, interruptions, or viruses.

External Links

This Site may include links to third-party websites. We are not responsible for the content or reliability of those sites.

Termination of Use

We reserve the right to restrict or terminate access to the Site at our discretion if a user violates these Terms.

Accessibility

We are committed to making our website accessible and usable by all people, including those with disabilities. If you experience any difficulty accessing content, please contact us at [email protected].

Governing Law

These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.

Changes to These Terms

We may update these Terms and Conditions at any time. Updates will be posted on this page with the revised effective date.

Contact Us

For any questions about these Terms and Conditions, please contact us at:
Email: [email protected]